Instructions for Oral Presentations

Powerpoint instructions
General Information
  • Please use the Microsoft PowerPoint 97-2007, 2010 or 2013* (*.ppt) or (*pptx), or Adobe Acrobat Reader (.pdf) to guarantee they will open successfully on an on-site PC.
  • We recommend you to save your PowerPoint presentation using PPT(X) format instead of PPS.
  • Please note that we cannot guarantee the quality of MacIntosh-based presentations, please check in advance (2 hours before your session starts) their Windows compatibility.
  • Please prepare your presentation in 16:9 format (screens are in 16:9 aspect). You can also use the old fashioned format ratio 4:3 however there is always better impression when using
  • If you would like to use WONCA templates for your presentation in the recommended format ratio 16:9 you can find them HERE

  • JPG images are the preferred file format for inserted images. GIF, TIF or BMP formats will be accepted as well.
  • Images inserted into PowerPoint are embedded into the presentations. Images that are created at a dpi setting higher than 200 dpi are not necessary and will only increase the file size of your presentation. Try to avoid overloading your presentation with unnecessary images.
  • In case you have any videos in your presentation - please test your presentation with the on-site PC several hours before your presentation. Generally, the MPEG-1 and AVI format should work with no difficulties. Video inserted into MS PowerPoint 2010 and higher versions are embedded into the presentations.

  • Only fonts that are included in the basic installation of MS-Windows will be available (English version of Windows). Use of other fonts not included in Windows can cause the wrong layout / style of your presentation.
  • Suggested fonts: Arial, Times New Roman, Tahoma.
  • If you insist on using different fonts, these must be embedded into your presentation by choosing the right option when saving your presentation, see details below:
    • Click on „File“, then „Save As“
    • Check the „Tools“ menu and select „Embed True Type Fonts“

How to save your presentation
  • Please save your presentation in one of the following disc or medium:
    • External portable hard drive
    • USB flash disc
  • Save all files associated with your presentation (PowerPoint file, movie / video files, etc.) to one folder / location.
  • In case you are presenting more than one presentation during the event, save different presentations to different folders and name them clearly to avoid on-site misunderstandings and problems.
  • Always make a backup copy of your presentation and save it on a different portable disc or medium than the original presentation.

How to submit your presentation on-site
  • Please come to the Speakers´ Ready Room (Room 1.1) at least 1 ½ hour before the beginning of your session. In case your speech has been scheduled for morning session please come to the Speakers´ Ready Room (Room 1.1) one day before the day of your presentation./

Opening hours of the Speakers ready Room

Wednesday, June 28, 2017

12:00 - 19:30

Thursday, June 29, 2017

07:30 - 18:00

Friday, June 30, 2017

07:30 - 18:00

Saturday, July 1, 2017

07:30 - 13:00

* the times maybe subject to change closer to the date of the Conference

Other information
  • Timing of the sessions is as follows:

    Plenary Lectures

    45 minutes

    Oral Presentations (OP sessions)

    10 minutes for presentation + 5 minutes for discussion


    timing sets according to the individual workshops

    1 slide 5 minutes posters (1s5mp)

    3 minutes for presentation + 2 minutes for discussion

  • During your lecture you wil be using Remote Controll for controlling your presentation
  • Your own notebook is allowed to use for presentation only after discussion with technican on-site
  • All presenations will be deleted from all the PC used during the event